As a wedding planner in Alberta for over 20 years, I see couples struggling with making wedding decisions and the venue is one of the biggest decisions you’ll make. It’s the backdrop for your day, and will set the tone for your budget, guest list, decor style, and so much much. No pressure, right? But don’t worry—we’ve got some easy, practical tips to help you lock down the perfect spot without breaking a sweat (or your budget). Â
Guest list first. Venue second: Before you start falling in love with dreamy spaces on Pinterest, nail down your guest list. Are you hosting an intimate gathering or a full-on party of 300? Choosing a venue that fits your crowd is key—cozy, not crammed, and big enough to keep everyone comfortable without feeling cavernous.
Follow your vibe: Your venue sets the tone for your wedding, so make sure it fits with your vision. Are you dreaming of a romantic garden ceremony, an elegant ballroom affair, a rustic chic celebration or maybe something a little edgy, like an industrial loft? Your dream wedding aesthetic should guide your venue search.
Rain, shine, wind or snow: Weather happens, and sometimes it’s not what you planned. Always ask about backup options. Does the garden venue have an indoor space in case of rain? Is there heating for a winter wedding? Having a solid Plan B will save you a lot of stress later ... and make sure you love the Plan B as much as your Plan A.
Read the fine print: Most venues come with their own unique rules and restrictions. Do they require you to use their preferred caterers or vendors? Are there noise restrictions or end-time policies? What about extra costs? Knowing these details upfront will help you avoid any unpleasant surprises down the road.
Think logistics & ask ALL the questions: Make a list, come prepared and don't be afraid to ask ALL the questions you have. Walk through the venue and consider the event flow (from ceremony to cocktails to dinner to dance) and guest experience. Consider everything from washroom accessibility to the location of the bar vs dance floor, which can all make a world of difference on your big day.
Keep your budget in mind: It’s easy to fall head over heels for a venue that’s just outside your budget. But remember, the venue is just one piece of the puzzle. Make sure you leave room for décor, catering, and all the other details that will make your day unforgettable. Â
Your venue is one of the most important wedding decisions you'll make and sets the tone for your day, so don't settle ... and trust your gut!
If all these decisions seem daunting or you need a little extra guidance, we've got you covered! As wedding planning pros, our team at MORE Events Co have scouted the best venues and can help you find one that checks all your boxes (and maybe some you didn’t even think of). Please reach out to see how we can support you. And as always ... happy planning! 💕
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